First CERN-Fermilab Hadron Collider Physics Summer School, August 9-18, 2006

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General Information:

Location

Fermilab is located on 6,800 acres of former farm land some 35 miles west of Chicago. Robert R. Wilson Hall is the sixteen-story "hi-rise" building located near the Pine Street entrance to the site and is the place where all sessions will be held. A map of the site, and other general information about the site can be found on the Fermilab visitors web page.

Weather

Temperatures during August can be in the 80° to 90°F (27° to 32°C) range with high humidity. However, all meeting rooms are air conditioned so it is advisable to carry a light jacket or sweater.

Housing Accommodations

Those students who requested accommodations will be housed at the Comfort Inn in Geneva, Illinois. It is only a few miles from the Fermilab site and daily shuttle buses will be provided. The hotel provides a continental breakfast free of charge and there is one restaurant right next door to the hotel. Because of limited space at the hotel, accommodations will vary between students. All space was assigned based on arrival and departure dates, requested roommates, and the most efficient use of the space available. The majority of students, however, will be housed in rooms with two queen-sized beds.

School Schedule

Early registration for the School will take place on Tuesday afternoon, August 8, from noon until 2:00 p.m. in the Atrium of Wilson Hall and again that evening at the hotel from 7:00 p.m. to 9:00 p.m. Students will also have an opportunity to register at the Secretariat in Wilson Hall beginning at 8:00 a.m. on Wednesday morning, August 9.

The first day of sessions will begin at 8:40 a.m. on Wednesday morning, August 9. Sessions on the last day, Friday, August 18, are scheduled to end at 12:45 p.m. In general, on school days other than those mentioned above, sessions will begin at 9:00 a.m. and run until 8:00 p.m.

The School program includes lectures, discussion sessions, tours of various Fermilab facilities, and, on Sunday, August 13, a free day. On the free day, complimentary bus transportation to and from a site in downtown Chicago will be provided from the School hotel and from the Users Center in the Fermilab Village. Students will be required to sign up for this transportation in advance of the trip.

Shuttle Bus Service

Shuttle bus service will be provided each morning before sessions begin and then again after sessions end for the day. There will be no mid-day shuttle back to the hotel. A detailed shuttle bus schedule is given in the daily program. Please note that there is no public transportation from the hotel to Fermilab, so if you miss the shuttle buses you will have to make arrangements for a private taxi. Here are the names of two local taxi companies for your reference:

Aurora American Taxi
(630) 892-2300

Fox Cab
St. Charles (630) 587-8822
Geneva (630) 262-8822

Meals

A modest choice of dinner will be provided to all registrants without charge. A vegetarian option will be provided at each dinner. Lunch will be available on school days in the Fermilab Café (cafeteria) at individual student expense.

The Wilson Hall Café at Fermilab is open for breakfast and lunch, Monday through Saturday. There is no dinner service available in the Wilson Hall Café. The hours of operation during the week and on Saturday are as follows:

Monday – Friday
Saturday
7:30 a.m.-10:15 a.m.
Breakfast
8:00 a.m.-10:15 a.m.
Breakfast
11:30 a.m.-2:00 p.m.
Lunch
11:30 a.m.-1:30 p.m.
Lunch
2:00 p.m.-5:00 p.m.
Snacks
Closed Sunday

There is a restaurant located next to the Comfort Inn. The Country House does have outdoor seating and a bar and serves a variety of foods; i.e., hamburgers, sandwiches, salads, steaks, chops, pasta, and fish.

Secretariat

The Secretariat will be located outside the One West Conference Room on the Atrium level of Wilson Hall. The Secretariat will be open:

Wednesday (9 Aug.)
8:00 a.m. - 5:30 p.m
Thursday (10 Aug.) - Saturday (12 Aug.)
8:30 a.m. - 5:30 p.m.
Sunday (13 Aug.)
CLOSED
Monday (14 Aug.) - Thursday (17 Aug.)
8:30 a.m. - 5:30 p.m.
Friday (18 Aug.)
8:30 a.m. - 1:00 p.m.

Message Center

Messages for participants may be left with the School Secretariat at 630-840-4102 during the Secretariat's regular business hours. In the event of an emergency and after the Secretariat closes, contact the Fermilab Communications Center (ComCenter) at 630-840-3000. They will see that messages are conveyed to the School Secretariat for transmittal to the participant. Telefaxes may also be sent to the Communications Center at 630-840-4343. Please include the School title (HCPSS06) and the name of the participant on the fax cover sheet.

Guest Computing

  • Desktops at the LPC
    Ten Linux desktops are available at the LHC Physics Center on the south-east side of the 11th floor. Guest accounts have been setup for each student that requested one. To get your account name and password, contact Patrick Gartung at the LPC help desk cubicle on the 11th floor by the elevators between 9 a.m. and 5 p.m. There are also 4 windows desktops with guest account name and password attached to the desktop.
  • Desktops at the e-mail center
    There are six windows desktops at the E-Mail center on the ground floor on the north side. Account name and passwords are attached to the desktops.

Computer Security

Anyone conducting work at the Laboratory or using the Laboratory's computing resources (including the network) must register his or her hardware address.

Visitor computers brought onsite which apply for a temporary DHCP address will be scanned and must demonstrate the same level of computer security required for all lab machines. Please turn OFF any peer to peer software you have - for music downloads etc. If this software is on you will get blocked and won't be able to access the internet. The easiest way to ensure a machine is secure is to run an operating system with up-to-date patches and current virus signatures. For machines found to have critical vulnerabilities, there will be a physical network connection near the helpdesk (in the E-Mail Center, ground floor of Wilson Hall) that visitors can connect to and download patches from their vendor or university. This connection will not have internal access to the Fermilab network but will have access to the internet.

Note that only those critical vulnerabilities identified on the following web page will cause a system to be denied a temporary address:

http://security.fnal.gov/CriticalVuln/index.html

Machines with non-critical vulnerabilities (anything not on the above list) will be granted a temporary address and you will receive email notification with instructions describing how to remediate the remaining vulnerabilities.

DHCP Registration and Wireless Access

See the separate DHCP and wireless access page.

Parking

All parking on the Fermilab site is free. If you do have a car, parking on site can be frustrating. While we have many parking spaces surrounding Wilson Hall, many along the building are restricted and one must have a parking permit in order to park in those spots.

We also have spaces that are marked as one hour or fifteen minute drop-off, as well as handicapped spaces. These spaces are well marked.

No-Smoking Policy at Fermilab

Please note that smoking is not permitted inside any building at Fermilab.

On-Site Transportation

Fermilab operates a free taxi service on-site between the hours of 8:00 a.m. and 4:30p.m., Monday through Friday. There is no weekend service. To call the taxi, dial 4225 (HACK) on any Laboratory phone. Please remember that the taxi stops at other locations to pick up and drop off passengers, so allow additional time when using this service.

Recreational Areas

If you can find some free time, Fermilab does have a variety of areas for recreation. There are three outdoor tennis courts, two sand volleyball courts, a softball diamond, a basketball court, a soccer field, an outdoor swimming pool, and a gymnasium. All of these facilities are located in the Fermilab Village (east side of Fermilab site). More information about the use of these facilities is given in the social program page.

Users Center

The Users Center is located at 10 Che Che Pinqua in the Village. It is a recreational facility containing a large-screen TV room, a music room with a grand piano, a game room with ping-pong tables and pool tables, and a lounge with a full bar. The Users Center is open Monday through Friday from 4:30 p.m. to midnight.

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