Fifth CERN-Fermilab Hadron Collider Physics Summer School, August 16-27, 2010

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Announcement | Application Information | General Information | Accommodations | Travel
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General Information:

More up-to-date and detailed general information in a PDF file.

Location

Fermilab is located on 6,800 acres of former farm land some 35 miles west of Chicago. Robert R. Wilson Hall is the sixteen-story "hi-rise" building located near the Pine Street entrance to the site and is the place where all sessions will be held. A map of the site, and other general information about the site can be found on the Fermilab visitors web page.

Weather

Temperatures during August can be in the 80° to 90°F (27° to 32°C) range with high humidity. However, all meeting rooms are air conditioned so it is advisable to carry a light jacket or sweater.

Housing Accommodations

Students who require accommodations will be housed at the nearby Pheasant Run Resort and daily shuttle buses will be provided. Information is available (via links) on restaurants and shops near the Pheasant Run Resort.

The Summer School fee of $525 includes the academic program and most dinners. (There is no refund for any dinners not taken.) A free shuttle-bus service from and to the hotel will be available to students who do not have transportation of their own. The School hotel offers several breakfast options. Lunches will be "on your own" in the Fermilab Cafeteria, or, if you prefer, at local area restaurants. (You must have your own transportation to get to these local area restaurants.) Students receiving "Housing and Lunches" support from the School will receive tickets for lunch at the Fermilab Cafeteria.

Information on fee payment arrangements will be posted at a later date, and sent to all applicants accepted for the School. The estimated cost for housing at the School hotel for the duration of the school is about $425 for a shared room and $850 for a single room. More information on the School hotel will be available when registration is open for accepted applicants.

Transportation

Shuttle-bus service will be provided for participants from the Pheasant Run Resort to Fermilab and return on a daily basis (am and pm shuttle, no lunch shuttle).

Transportation to and from Chicago O'Hare and Midway airports to the Resort is available by limousine (like an "airport shuttle" for the suburbs), rental car, or taxi. There is no bus service or public transportation from O'Hare International Airport or Midway Airport to the Resort and taxi service is very costly.

  • Car Rental:

    All of the usual rental companies (Hertz, Avis, Budget, National, etc.) are located at the airports. For the best price, you might want to check Ace Rent-a-Car at O'Hare Airport, telephone 1-800-243-3443 or 1-847-297-3350, as their prices are competitive and include the cost of insurance. Go to: http://www.acerentacar.com/landing/lp_ordo01.aspx for further information and reservations. Information on other car rental companies are available at the O'Hare Ground Transportation web page and the Midway Ground Transportation web page.


  • Limousine Service:

    Reservations for limousine service should be made in advance when possible. The Resort has a special contracted rate for their guests with A-1 Limousine. A-1 Limousine offers both shared car (starting at about $45 plus gratuity for one person, each additional person is $8) and private car (starting at about $61 plus gratuity for one person, each additional person is $8) rates to the Resort. A standard gratuity is 15% of the total cost. If the pickup is between 11:00 PM and 4:30 AM an additional $10.00 off peak hours surcharge will be added. (Please see the warning below in the arrivals section.)

    Limousine reservations may be made with A-1 Limousine on-line at: http://a1limousine.hudsonltd.net/res or by telephone at 630-833-3788. A credit card will be required to hold your reservation.

    Limousine Arrival Instructions: (the ones below are for A1 Limousine; if using another service, e.g. like West Suburban Travelers Limousine check their instructions)

    • O'Hare Arrivals: (check latest information at the A1 Limousine O'Hare arrivals web page)

      Please follow these instructions when arriving at O'Hare Airport: Whether you checked luggage or not, please proceed to the baggage claim level.

      Once you have all your luggage, go to any public pay phone on that level and call 1-800-354-5849 (it's toll-free - no change required). Press option 1 to speak with the O'Hare dispatcher. Please understand that this 800 number is a local number and only works in the Chicago land area. It will not work from out of state or even from an out of state cell phone calling while in this area. If calling from an out-of-area cell phone, please dial 630-833-3788 and press option 3.

      The O'Hare dispatcher will ask for your last name and/or confirmation number. Please have this information ready before you call.

      The dispatcher will then tell you what door to go out. To help you find your vehicle, you will be given a description of it along with its license plate number. Please understand that O'Hare regulations require livery vehicles to remain in a holding lot until we have heard from the passenger, so it may take anywhere from 12-15 minutes for the car to reach you. However, if you are taking a shared ride, the vehicle may already be in the terminal picking up other passengers, so pickup would be immediate. For this reason, it is important that you are absolutely ready to leave the airport when you call the 800 number and speak with the O'Hare dispatcher.

      When your limousine arrives, please be sure to verify the description of the car and license plate number to make sure you have an A-1 Limousine so that you will be charged the rate quoted. (Please be aware of anyone soliciting you who might pretend to be your driver/car, your driver should already know your name and where you are going.)

    • Midway Arrivals: (check latest information at the A1 Limousine Midway arrivals web page)

      Please follow these instructions when arriving at Midway Airport: Whether you checked luggage or not, please proceed to the baggage claim level.

      Once you have all your luggage, go to any public pay phone on that level and call 1-800-354-5849 (it's toll-free - no change is required). Press option 2 to speak with the Midway dispatcher. Please understand that this 800 number is a local number and only works in the Chicago land area. It will not work from out of state or even from an out of state cell phone calling while in this area. If calling from an out-of-area cell phone, please call 630-833-3788 and press option 4.

      The Midway dispatcher will ask for your last name and/or confirmation number. Please have this information ready before you call.

      The dispatcher will then tell you what door to go out. To help you find your vehicle, you will be given a description of it along with its license plate number. Please understand that Midway regulations require livery vehicles to remain in a holding lot until we have heard from the passenger, so it may take anywhere from 7-10 minutes for the car to reach you. However, if you are taking a shared ride, the vehicle may already be in the terminal picking up other passengers, so pickup would be immediate. For this reason, it is important that you are absolutely ready to leave the airport when you call the 800 number and talk to the Midway dispatcher.

      When your limousine arrives, please be sure to verify the description of the car and license plate number to make sure you have an A-1 Limousine so that you will be charged the rate quoted. (Please be aware of anyone soliciting you who might pretend to be your driver/car, your driver should already know your name and where you are going.)


  • Taxi Service:

    If you take a taxi (rather than a limo, see above), be sure to get a taxi from a suburban taxi company, such as American Taxi or 303 Taxi, rather than a Chicago city taxi (e.g., Yellow or Wolley). You can call these services from kiosks inside the airport or use their websites for reservations and contact information: American Taxi at http://www.americantaxi.com/; 303 Taxi at http://www.303taxi.com/.

    Check the cost at their web sites. The ride from O'Hare to Pheasant Run (St. Charles) is about $50 to $60. It is about $10-20 more from Midway.

School Schedule

The lectures will start Tuesday morning, 17th August and end in the early afternoon of Friday 27th August. A detailed schedule of the lecture program is in preparation and will be posted later.

In addition, this year's school will be bracketed by some additional workshops which may be of interest to the summer school participants. A special one day "Monte Carlo Workshop" is being organized for Monday 16th August. A special LPC JTerm session is being organized for the following week beginning Monday 30th August. More details about these additional programs will be posted as they become available.

Guest Computing

Information on guest computing is in preparation. Students can use their own laptops subject to the Fermilab computer security rules.

Computer Security

Anyone conducting work at the Laboratory or using the Laboratory's computing resources (including the network) must register his or her hardware address.

Visitor computers brought onsite which apply for a temporary DHCP address will be scanned and must demonstrate the same level of computer security required for all lab machines. Please turn OFF any peer to peer software you have - for music downloads etc. If this software is on you will get blocked and won't be able to access the internet. The easiest way to ensure a machine is secure is to run an operating system with up-to-date patches and current virus signatures. For machines found to have critical vulnerabilities, there will be a physical network connection near the helpdesk (in the E-Mail Center, ground floor of Wilson Hall) that visitors can connect to and download patches from their vendor or university. This connection will not have internal access to the Fermilab network but will have access to the internet.

Note that only those critical vulnerabilities identified on the following web page will cause a system to be denied a temporary address:

http://security.fnal.gov/CriticalVuln/index.html

Machines with non-critical vulnerabilities (anything not on the above list at the time of connection) will be granted a temporary address and you will receive email notification with instructions describing how to remediate the remaining vulnerabilities.

More detailed information on computer security at Fermilab, including how to permanently register your laptop for wireless connection for an extended stay is available in a separate PDF document.

DHCP Registration and Wireless Access

Information on DHCP registration and wireless access is in a separate PDF document.

Parking

All parking on the Fermilab site is free. If you do have a car, parking on site can be frustrating. While we have many parking spaces surrounding Wilson Hall, many along the building are restricted and one must have a parking permit in order to park in those spots.

We also have spaces that are marked as one hour or fifteen minute drop-off, as well as handicapped spaces. These spaces are well marked.

No-Smoking Policy at Fermilab

Please note that smoking is not permitted inside any building at Fermilab.

On-Site Transportation

Fermilab operates a free taxi service on-site between the hours of 8:00 a.m. and 4:30p.m., Monday through Friday. There is no weekend service. To call the taxi, dial 4225 (HACK) on any Laboratory phone. Please remember that the taxi stops at other locations to pick up and drop off passengers, so allow additional time when using this service.

Recreational Areas

If you can find some free time, Fermilab does have a variety of areas for recreation. There are three outdoor tennis courts, two sand volleyball courts, a softball diamond, a basketball court, a soccer field, an outdoor swimming pool, and a gymnasium. All of these facilities are located in the Fermilab Village (east side of Fermilab site). More information about the use of these facilities is in preparation.

Users Center

The Users Center is located at 10 Che Che Pinqua in the Village. It is a recreational facility containing a large-screen TV room, a music room with a grand piano, a game room with ping-pong tables and pool tables, and a lounge with a full bar. The Users Center is open Monday through Friday from 4:30 p.m. to midnight.

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